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Vendor, Exhibitor, Artist Alley, Food Truck Application

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Application Deadline

Please apply before September 30

Date

  • Saturday Oct 14, 2017: 12 PM - 8 PM
  • Sunday Oct 15, 2017: 12 PM - 8 PM

Location

  • UBC Robson Square Downtown, 800 Robson St, Vancouver, BC V6Z 3B7
  • The public does not need ticket to enter the vendor's area.
  • Half minute walk from SkyTrain City Centre Station. 3 minute walk from the Halloween Parade.

Map

Exhibition Level

Schedule

Vendor's and Exhibitor's Hall Hours

  • Saturday Oct 14, 2017: 12 PM - 8 PM
  • Sunday Oct 15, 2017: 12 PM - 8 PM

Exhibitor Pass Pick-up:

To avoid waiting in the line in Saturday morning, you can pick up the passes earlier on Thursday and Friday.

  • Early pick up: Thursday Oct 12: 7 PM - 9 PM
    Early pick up: Friday Oct 13: 7 PM - 9 PM
    Location: Please pick up at the Ticket Desk at Tom Lee Music Hall, 3rd Floor, 929 Granville St, Vancouver, BC V6Z 1L3
  • Regular pick up: Saturday Oct 14: 8 AM - 9 AM
    Location: UBC Robson Square Downtown, 800 Robson St, Vancouver, BC V6Z 3B7

Exhibitor Move In:

  • Saturday Oct 14, 2017: 8 AM - 12 PM

Exhibitor Re-stock:

Note that Howe St is closed for the parade from 10 AM to 1 PM on Sunday so you need to drop off before 10 AM on Sunday. After 10 AM, you may drop off on Hornby St.

Exhibitor Move Out:

  • Sunday Oct 15, 2017: 8 PM - 12 AM

Loading & Parking

Drop Off

The fastest way to set up is to drop off and drive away

Option A: 800 Hornby St

Drop off and drive away at 800 Hornby St.

Option B: 818 Howe St

Drop off and drive away at 818 Howe St. Note that Howe St is closed for the parade on Sunday from 10 AM to 1 PM so you need to use Hornby St for dropping off.

Ramp

Use the ramp from the south side to get down under the glass roof. There is no ramp on the north side. If you cannot see the ramp, go to the opposite side.

Parking and Loading

Enter Robson Square underground parking from Howe St before passing Nelson St, then follow the University of British Columbia / UBC sign. Take the elevator to plaza level. Note that Howe St is closed for the parade on Sunday from 10 AM to 1 PM so you need to park before 10 AM, or find a different parking nearby. Height limit 1.98m (6'6"). See parking rate.

Elevator

You may take the elevator to the plaza level. It's on the right hand side of Hornby St after passing Robson St

Floor Plan

Booth number and floor plan will be published on this page in early October. Exhibitors will received email notification as well.

Locations will be assigned to exhibitors instead of being chosen.

We reserve the right to change the final floor plan.

Accepting Credit Card

If you are looking for solutions to accept credit card payment, you can consider these suppliers below. They provide free devices to turn your cell phone into a credit card reader.

Wi-Fi

Wi-Fi is complimentary (free).

Hotel

  • 15 minute walk from Halloween Expo Saturday and Sunday at UBC Robson Square
  • $75 standard room (with 1 king, queen, or 2 twin beds)
  • $85 deluxe room (more space with 2 double beds)

Please contact Empire Landmark Hotel directly at 604-631-5414 (Sales Manager Tina Huang) and mention our organization name Vancouver International Halloween Festival Society for the special event rate above.

Exhibitor Application

Price, Application Deadline

All the prices are for 2 days and non-refundable, and include $40 one year membership fee at Vancouver International Halloween Festival Society.

Apply before June 30Apply before August 31 Apply before September 30
Vendor (10'x8' space) $200 ($100 a day)$290 ($145 a day) $390 ($195 a day)
Artist Alley (6' table space) $100 ($50 a day)$140 ($70 a day) $180 ($90 a day)
Food Truck or Trailer $40 application fee plus 10% commission$40 application fee plus 10% commission $40 application fee plus 10% commission
Power (15amp – 110v) $80$80 $80

Step 1

Please read Exhibitor Terms & Regulations before submitting your application.

Application and fees must be submitted on or before Saturday Sep 30, 2017.

Step 2

Apply online. You are free to bring your own fixtures as long as you can fit them within the space.

Receipt

If you paid by PayPal or cheque, it may take a few days for the Payment Confirmation to be updated.

Get Receipt

Exhibitor List 2016

This list is from the previous year. The new list will be updated after application deadline Sep 30.

To find your name quickly, press Ctrl and F keys on your keyboard at the same time to search for your business name or personal name (if you didn't give us your business name).

Maria VasquezA37
A Bit Of Glue & PaperA18
Accent CruisesA12
Alys WonderlandB45
AtelierBotamochiA16
BabiesA55
Benjamin HayteA31
Boss 3A75
Cassidy & Nasus's ArtworkA54
Collector's Inc.B21
Core GamesB43
CostcoB33
CraftedvanB34
Cranial Moon DesignsA52
Downtown Vancouver Business Improvement AssociationB04
Dragon Mist DistilleryB22
Evilyn13A40
Evo Car ShareB44
games r usA13-A15
Gundamhobby / Urban Tech & ToolsB12-B14
Haiwei's artA39
HENNA BY ARNEETA34
illuminiferous lanternsA03-A04
Jashiku & MelonchipzA73
Jenessa DunnA71
Jennifer Cihi (The original Sailor Moon singing voice)
Jessica Yang & Sue TianA53
JHS |Distributors Assigned onsite
KIND SnacksB11
Krispy KremeB35
Kwest Costume ArtA33
Lykopis ArcheryA76
Makosla CreationsA11
Mara's Art WorksA36
Medusa IllustrationA74
MicrosoftB01-B02
Milk WestB05
MinicomiA06
missingNo. BandA82
MythMoon CreationsA35
NEON LOVE by ZULAA20
Outbound XB23-B24
Placebo Art & CardsA19
Prime MarketingAssigned onsite
Ro's HandmadesA57
Royal Jackalope JewelleryA56
SchoolCreative Institute of the ArtsB41
Sci-Fi Real Estate GuyB31
SimplyMegalaA17
Skeleton JunkyardA72
Suburban SpoonAssigned onsite
Sugarnyo HeavenA77
teasomethingA38
The ColdspottersA83
TIEN NEO EAMAS, JEWELS AND SPELLSB32
Time TechnologiesB42
Tom Lee MusicB03
Tris Nielsen ArtA51
UBC Anime ClubA05
Vancouver Anime Convention SocietyA81
Vancouver Puppet TheatreA78
Vintage View AtelierA32
Wicked Southern BarbequeAssigned onsite

Spectators

The parade is free for spectators. Don't miss the complete four day festival. See Event Schedule and Location.

Organizer

Vancouver International Halloween Festival Society

By participating in this event, you agree that your image or video may be used for event promotional purpose.
© 2014-2017 Vancouver International Halloween Festival Society